Cap rate, NOI, DSCR and rental calculators

Short Term Rental Calculator

Enter the nightly rate, occupancy and costs to see the yearly revenue, net profit and break-even occupancy of a short-stay rental.

The short term rental calculator works out what a nightly-stay property earns in a year. You enter the average nightly rate, the share of nights that are booked, the length of a typical stay and your costs. It then shows the yearly revenue, the fees taken off it, the cleaning and supplies you pay per stay, and the net profit before income tax. It also finds the break-even occupancy, which is the share of nights you must book just to cover the fixed costs. Use it as an Airbnb profit calculator or for any vacation or furnished rental that is booked by the night. It runs in your browser, is free, and nothing you type is uploaded.
Short term rental calculator example

How to use the Short term rental calculator

  1. Enter the “Average nightly rate”: what guests pay per night before the cleaning fee and platform fees.
  2. Enter “Occupancy”: the percentage of the 365 nights in a year that you expect to be booked.
  3. Enter the “Average stay” in nights. The tool uses it to count how many stays, and so how many cleanings, you have in a year.
  4. Fill in the “Cleaning fee charged to guests” and the “Cleaning cost you pay”. If you build cleaning into the nightly rate, enter 0 for the fee.
  5. Enter the “Mortgage or rent” and the other monthly costs (utilities, insurance, internet and similar).
  6. Open “More options” to change the “Platform host fee”, the “Supplies and consumables” per stay, or add a “Co-host or management fee”.
  7. Read the results: net profit per month and per year, break-even occupancy, revenue, booked nights, stays, fees, per-stay costs and fixed costs. The table shows the same listing at 30% to 90% occupancy, and “How it was calculated” lists every step.

Three preset buttons fill in example listings, and “Copy link” reopens your numbers later. “Reset” restores the first example, so replace its numbers with your own before you rely on the result.

How do you calculate short term rental income?

Start with booked nights: 365 times the occupancy. At 65% that is 237.25 nights. Revenue is those nights times the nightly rate, plus the cleaning fee on each stay. With a 3-night average stay there are 237.25 / 3 = 79.08 stays a year. At $150 a night and an $80 cleaning fee, revenue is 237.25 × $150 = $35,587.50 plus 79.08 × $80 = $6,326.67, which is $41,914.17.

How much profit does a short term rental make?

Profit is revenue minus every cost. In the default example the platform fee is 3% of revenue ($1,257.43), cleaning and supplies cost 79.08 × $85 = $6,722.08, and fixed costs are $1,850 × 12 = $22,200. Net profit is $41,914.17 − $1,257.43 − $6,722.08 − $22,200 = $11,734.66 a year, or about $978 a month before income tax. The default values are only an example. The tool does not calculate income tax, lodging taxes or one-off costs such as furnishing, so add those separately.

What is break-even occupancy?

Break-even occupancy is the share of nights you have to book to make a profit of zero. Each booked night adds the rate plus its share of the cleaning fee, minus fees and the per-stay costs divided by the stay length. The fixed costs divided by 365 times that amount gives the occupancy. In the default example it is 42.5%. If the result is above 100%, the listing cannot cover its fixed costs even when fully booked at that rate.

What is revenue per available night?

Revenue per available night is the yearly revenue divided by 365, whether or not a night was booked. It lets you compare listings that have different rates and occupancy. The tool shows it beside the profit margin, which is net profit divided by revenue.

Why does the cleaning fee matter?

Cleaning is paid per stay, not per night, so shorter stays mean more cleanings. A 2-night average stay doubles the cleanings a 4-night one needs for the same booked nights. Change “Average stay” to see the effect on profit.

Frequently asked questions

Is this an Airbnb profit calculator?

It works for Airbnb-style listings and for any rental booked by the night. Enter the host fee from your own account. The 3% default is only an example.

Does the calculator include taxes?

No. Net profit is before income tax. It also leaves out lodging or occupancy taxes and one-off costs such as furnishing. Add them to the monthly costs if you want them counted.

What occupancy should I enter?

Enter the share of nights you expect to book, based on your own data. The table under the results shows 30% to 90%, so you can see how profit changes if bookings are higher or lower than you expect.

Can I use it for a rental I will manage through a company?

Yes. Open “More options” and enter the management fee as a percentage of revenue. The break-even occupancy then includes it.

Does the tool save my numbers?

No. The calculator runs in your browser and nothing is uploaded. Use “Copy link” or “Print / save result” to keep a calculation.

Can I use the results in a report?

Yes. You may use results in commercial work such as reports and client documents without attribution. The tool only does arithmetic, so check the figures against your own records.